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August 7, 2011

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Creating a Work Breakdown Structure Diagram in Microsoft Project 2010

As far as I am concerned, one of the most fundamental report templates that are missing from Microsoft Project 2010 is the Work Breakdown Structure (WBS) template.

What many people don’t realise is that there are still a number of ways for you to generate pretty Work Breakdown Structures using third party or free Microsoft add-ins.

To create a Work Breakdown Structure in Project 2010, try the following links:

Please let me know if you come across any other useful WBS Templates for Microsoft Project by leaving a comment below.

Getting Started with the Microsoft Visio 2010 WBS Modeller:

  1. Install the appropriate add-in linked above
  2. Open Visio 2010 and open the “Add-Ins” folder under the Template Categories
    image
  3. Select the “WBS Modeler” template, select your preferred Unit of Measure and then click the Create button
    image
  4. A new blank Visio drawing will open and you should see a new Tab on the Ribbon Menu, WBS Modeler
    image
  5. The next step is to import data from Microsoft Project. To do this, open the project file in Microsoft Project, select the WBS Modeler Ribbon Tab and click Import
    image
  6. Select the level from which you want to begin the data import and then press the Draw button to draw the Work Breakdown Structure
    image
  7. That’s it! You now have a pretty Work Breakdown Structure as a Visio Diagram
    image
32 Comments Post a comment
  1. Aug 7 2011

    The Visio Team also make a number of other templates and add-ins avilable for free.

    Cheers,
    Matt

  2. Rozi2
    Sep 3 2011

    I have Visio 2007 running on Windows 7.

    The WBS Modeler for Visio 2007 only works on XP/Vista/2000

    I would have to get Visio 2010 to run WBS Modeler on Windows 7

  3. Nov 19 2011

    I would add that the WBS Modeller for Visio can be used to create a WBS and then export to Project (this was its original function)
    You may like to read my blo article too : http://davidjpp.wordpress.com/2008/04/24/linking-visio-wbs-modeler-diagrams-to-project/

  4. Nov 24 2011

    I keep getting “invalid parameter” every time I try to create a WBS in Visio when extracting from Project 2010. I’ve updated all the Office Service Packs and I have passed all the system requirements.

    I have Visio Professional x64 and Project Professional x64 all running on Windows 7 x64

  5. Heinrich Unger
    Apr 3 2012

    Vision WBS Modeller does not work, maybe because I have a german version vision and project?

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    Apr 5 2012

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    Apr 15 2012

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  8. Owen
    Apr 20 2012

    Great program

  9. homerggg
    Apr 24 2012

    AFAIK, the 2010 WBS Add-in won’t work if you’re using a non-english version of either Visio 2010 or Project 2010.

    It will install, let you import, but nothing will show in the “Element Explorer” window.

  10. alby
    May 3 2012

    It doesn’t work; after step 5 it doesn’t appear window in step 6

  11. baidu
    May 5 2012

    You really make it seem so easy with your presentation but I find this matter to be actually something which I think I would never understand. It seems too complicated and very broad for me. I am looking forward for your next post, I¡¯ll try to get the hang of it!

  12. baidu
    May 8 2012

    You can certainly see your enthusiasm in the work you write. The world hopes for more passionate writers like you who aren’t afraid to say how they believe. Always follow your heart.

  13. Columbus Badeau
    May 8 2012

    Good publish. Thanks for sharing.

  14. Dave
    May 9 2012

    Works great for me, except that all my children tasks are horizontal instead of vertically, and nice and neat as shown on your diagram. Is it easy to change?

  15. tim
    Jul 5 2012

    Hi

    I have Visio 2007 enterprise and Project 2010 on windows 7, the modeler doesnt work as the menu is missing I guess it is because it needs to be visio 2007 professional, is there anyway I can get it to run on my configuration?

  16. newton
    Aug 31 2012

    lslk

  17. Faith
    Oct 12 2012

    Online tutorials rarely work for me. But, this one WORKS! i am using Visio and project ’07. Thank you.

  18. Fu Jianyong
    Nov 27 2012

    Hi,

    I’m from Singapore. Thanks for the update provided. But it seems like i’m unable to download http://www.microsoft.com/en-us/download/details.aspx?id=26229 for the Visio Adds-In due to it’s system needs X64 bits while my system is only X32 bits. I would like to know if there’s any way that i can use the WBS modeler for the Microsoft Visio 2010? Your help is much greatly appreciated.

    Thanks and regards
    Jianyong

  19. Gabriel Podolan
    Dec 11 2012

    Hi. If I update my schedule in Project is there a way to update the WBS in Visio automatically?

  20. Joern Petrat
    Dec 26 2012

    The WBS creation runs smoothly for me (MSP2010 and Visio 2010 Professional) I am using english versions of both.

    I was wondering if anyone has found a function to make the work packages of the lowest structure to be placed below the wbs element that is one level higher. I.e. like in an orgchart, where the lowest elements are simply listed below the lowest manager.

    This would lead to a less wide structure and ease readability.

  21. sistyN
    Dec 26 2012

    Ty man , Nice Job

  22. Haggins
    Dec 31 2012

    This reminds me of something I saw a while back. Good stuff!

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    May 1 2013

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  25. Zahnfee
    May 5 2013

    Is there any opportunity to choose a wbs modeller for visio office 2003 ?
    THX for a short reply
    the Zahnfee

  26. kendzierski
    Jul 13 2013

    It’s actually an incredible in addition to handy piece of information and facts. Now i am pleased that you simply distributed this beneficial information and facts with us. You need to remain all of us updated like that. Thanks for revealing.

  27. Chris
    Nov 8 2013

    This is an awesome blog it saved me hour from inputing WBS manually. However, I am wondering if there is a way to show responsible person and duration in boxes…

    Thanks!

  28. Zeeshan Ali
    Feb 7 2014

    Its very helpful. Great add in!

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  31. Mike
    Apr 29 2014

    Too bad it doesn’t work.
    I followed you tutorial to the letter and it just doesn’t work.
    If you have any ideas why this wouldn’t work on a 64bit box Visio2010 pro and MS Project 2007 pro it would be great to hear them.
    Thanks

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