There are four different types of resources that can be used when scheduling a project using Microsoft Project which are:
- Work Resources – People or equipment that consume time when working on a task
- Material Resources – Items that are consumed while working on a project, such as timber, fuel and other consumables
- Generic Resources – Whatever you decide to define as a resource. Generic resources may be specific skills required by task and used prior to assigning any individual persons. (Project Server deals with this scenario using the Resource Substitution Wizard)
- Cost Resources – Used to add fixed costs to a project that do not depend on any work being performed such as a once off rental fee or some other fixed price.
If you are not using Microsoft Project Server, you can configure your resources in a separate file without tasks and share them across more than one project.
Some of the benefits of using a shared resource pool are:
- You list all your resources and set their rates and availability once
- You have a central place to update resource rates and availability
- You can view the allocation of all your resources across multiple projects from a single view – the Team Planner